[A-2025-56] Amendment to the Public Official Disclosure Act

[Ladona]

Deputy Provost @Ladona has moved to amend Public Official Disclosure Act. This was motioned to vote by @Ladona on Friday, December 12, 2025 11:22 PM and seconded by Provost @AC5230 on Friday, December 12, 2025 11:23 PM.

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The details of the proposal are:

Section I. CITATION

1. This Act shall be known and cited as the “Public Official Disclosure Act.”

Section II. DEFINITIONS

1. “Public Officials” include:
   1.1. The Delegate; and
   1.2. All Magisters, Arbiters, Viziers, Ministers, Deputy Ministers; and
   1.3. Any other position designed to be a Public Official in legislation or Executive Orders.

2. “Positions of Interest” include:
   2.1. All governmental positions currently held in other regions; and
   2.2. All governmental positions held within the last twelve (12) months in other regions; and
   2.3. All citizenship in other regions; and
   2.4. All leadership or membership in cross-regional organisations; and
   2.5. All foreign titles received.

3. “Conflicts of Interest” are any situation in which a Public Official’s impartiality may be called into question due to a Position of Interest.

4. “Exception Approvers” are the Delegate, the Provost of the Magisterium, the Grand Vizier of the Praesidium, and the Viceroy of the Conclave.

5. “Compliance Officers” include the Eastern Pacific Police Service and any Vizier who choses to act as a Compliance Officer.

Section III. PROVISIONS

1. All Public Officials are required to create a public disclosure form in the Public Disclosure Forms subforum. This form must disclose any aliases or Positions of Interest.

2. All Public Officials must comply with these provisions within seven (7) days of:
   2.1. Applying for, taking, or accepting their position(s); or
   2.2. Any change to their positions, aliases, or Positions of Interest.

3. Compliance Officers are charged with creating, maintaining, and pinning a standardised template for all public disclosure forms. This template must include a way of clearly identifying current aliases and positions of interest.

Section IV. EXCEPTIONS

1. Relationships that are unrelated to governmental associations do not have to be disclosed.

2. An alias or a Position of Interest may be withheld if approval is obtained from at least two (2) Exception Approvers.
   2.1. To obtain approval, the Public Official must disclose the alias or Position of Interest being withheld to every Exception Approver.
   2.2. If approval is obtained, the Public Official must notify every Exception Approver of who has provided the approval, and the Public Official must insert the statement, “ADDITIONAL POSTIONS OR ALIASES HAVE NOT BEEN DISCLOSED BY THE AUTHORITY OF [INSERT APPROVING EXCEPTION APPROVERS]”, into their public disclosure form.

3. Exception Approvers must hold all disclosures made to them under this section of the Act in the strictest of confidence, regardless of whether they provide approval.

Section V. FAILURE TO DISCLOSE

1. Compliance Officers are charged with monitoring compliance with this Act.

2. If a Public Official appears to be out of compliance with this Act, a Compliance Officer will contact one of their valid Citizenship nations.
   2.1. This notification must be done via telegram; and
   2.2. May additionally be done through other private communication methods if the Public Official can reliably receive the notice.
   2.3. The Public Official will have seven (7) days from the date they were given notice to apply for an exemption or to comply with this Act.

3. Failure to comply with this Act may result in a trial before the Conclave for an indictable offence. Sentencing should not exceed banishment for one year from The East Pacific.

Marked Up Version

Section I. CITATION

1. This Act shall be known and cited as the “Public Official Disclosure Act.”

Section II. DEFINITIONS

1. “Public Officials” include:
   1.1. The Delegate; and
   1.2. All Magisters, Arbiters, Viziers, Ministers, Deputy Ministers; and
   1.3. Any other position explicitly designed as such to be a Public Official in relevant legislation or Executive Orders.

2. “Positions of Interest” include:
   2.1. All governmental positions currently held in other regions; and
   2.2. All governmental positions held within the last twelve (12) months in other regions; and
   2.3. All citizenship in other regions; and
   2.4. All leadership or membership in cross-regional organisations; and
   2.5. All foreign titles received.

3. “Conflicts of Interest” as a are any situation in which a Public Official’s impartiality is in may be called into question due to a Position of Interest in other regions.

4. “Exception Approvers” are the Delegate, the Provost of the Magisterium, the Grand Vizier of the Praesidium, and the Viceroy of the Conclave.

5. “Compliance Officers” include the Eastern Pacific Police Service and any Vizier who choses to act as a Compliance Officer.

Section III. PROVISIONS

1. A subforum entitled, “Public Disclosure Forms,” will be created in “The Plaza” of the East Pacific forum.
   2.1. All public officials are required to disclose their aliases and positions of interest.
   2.2. Whenever there isa change in these positions or aliases, the public official must updated their public disclosure form within 7 days of the change. All Public Officials are required to create a public disclosure form in the Public Disclosure Forms subforum. This form must disclose any aliases or Positions of Interest.

2. All Residents will have 7 (seven) days to comply with these provisions following their election, admission, appointment, or confirmation as a public official. All Public Officials must comply with these provisions within seven (7) days of:
   2.1. Applying for, taking, or accepting their position(s); or
   2.2. Any change to their positions, aliases, or Positions of Interest.

3. Compliance Officers are charged with creating, maintaining, and pinning a standardised template for all public disclosure forms. This template must include a way of clearly identifying current aliases and positions of interest.

Section IV. EXCEPTIONS

1. Interpersonal Relationships that are unrelated to governmental associations do not have to be disclosed.

2. In order to withhold a Position of Interest or an alias from a disclosure, permission must be attained by at least two of the following officials: The Delegate, Provost, Grand Vizier, and/or the Viceroy. An alias or a Position of Interest may be withheld if approval is obtained from at least two (2) Exception Approvers.
   2.1 If approved under 5.2, notification of approval, alongside disclosure of said position of interest or alias must be sent by the applicant to all four officials listed above. Withheld positions of interest or aliases must be held in the strictest confidence these public officials, regardless of whether they approved of the withholding.To obtain approval, the Public Official must disclose the alias or Position of Interest being withheld to every Exception Approver.
   2.2. The public disclosure thread for that public official must include this statement, “ADDITIONAL POSITIONS OR ALIASES HAVE NOT BEEN DISCLOSED BY THE AUTHORITY OF THE [INSERT APPROVING PUBLIC OFFICIALS].” If approval is obtained, the Public Official must notify every Exception Approver of who has provided the approval, and the Public Official must insert the statement, “ADDITIONAL POSTIONS OR ALIASES HAVE NOT BEEN DISCLOSED BY THE AUTHORITY OF [INSERT APPROVING EXCEPTION APPROVERS]”, into their public disclosure form.

3. Exception Approvers must hold all disclosures made to them under this section of the Act in the strictest of confidence, regardless of whether they provide approval.

Section V. FAILURE TO DISCLOSE

1. The Eastern Pacific Police Service (EPPS)Compliance Officers is are charged with monitoring compliance with this Act.
   1.1. Any Vizier may choose to act as a Compliance Officer under this act, and nothing in this act shall constitute an activity requirement on any Vizier.

2. If a Public Official appears to be out of compliance with this Act, a Compliance Officer will contact one of their valid Citizenship nations.
   2.1. This notification must be done via telegram; and
   2.2. Notification may also be sent on any other relevant service in a private manner, so long as May additionally be done through other private communication methods if the Public Official can reliably receive the notice.
   2.3. After contact from the Compliance Officer, the public official will have 14 days to apply for an exemption or comply with this Act. The Public Official will have seven (7) days from the date they were given notice to apply for an exemption or to comply with this Act.

3. Failure to comply with this Act may result in a trial before the Conclave for an indictable offenceany sentence to not exceed banishment from The East Pacific for one year.. Sentencing should not exceed banishment for one year from The East Pacific.

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INFORMATION

This amendment needs a majority of voting Magisters and a 50% quorum to pass.

IMPORTANT

A one week voting period will occur between the following period:
Friday, December 12, 2025 11:30 PM UTC→Friday, December 19, 2025 11:30 PM UTC

Choices for voting: Vote AYE or FOR if you are in favor.
Vote NAY or AGAINST if you are against.
Vote PRESENT or ABSTAIN if you cannot make a decision.

Vote:

• AYE | FOR
• NAY | AGAINST
• PRESENT | ABSTAIN

List of Active Magisters - 18

#	Forum Name	TEP Name
1	AC5230	ArenaC
2	American-Cascadia	American-Cascadia
3	burgerkingfootlettuce	Estande
4	Cretox	Cretox State
5	CyberiumShadow	Cyberstrom
6	Domais	New Domais
7	ernestdrake	Hemogard
8	GioSivo	Pledonia
9	krill6034	Kriilatia
10	Ladona	Ladonatalacton
11	lime_30000	Jakun
12	Lucklife	Lucklife
13	Mangegneithe	Aivintis
14	Merlo	Merlovich
15	rudak	Rudastan
16	Sammy23	New Leganes
17	Ulmer	Lionsroar
18	Zukchiva	Zukchiva

List of Inactive Magisters - 5

#	Forum Name	TEP Name	Notes
1	Arleat	Arleat	Suspended from 2025-12-09T00:00:00Z
2	Art_Sokala	Sokala	On LOA until 2025-11-04T00:00:00Z
3	Cappedore	Cappedore	Suspended from 2025-12-09T00:00:00Z
4	McStooley	Dragons Blood	Suspended from 2025-12-09T00:00:00Z
5	Virgolia	Weewooweewooweewoo	Suspended from 2025-12-09T00:00:00Z

[Ladona]

This vote automatically closed at Friday, December 19, 2025 11:30 PM

19 Magisters have cast valid ballots, making this vote QUORATE.

Vote Breakdown

FOR	AGAINST	ABSTAIN	INVALID
AC5230		Sammy23	ernestdrake (3.4.3)
American-Cascadia			Dimitri (3.4.5)
Art_Sokala
burgerkingfootlettuce
CyberiumShadow
Cretox
Domais
GioSivo
krill6034
Ladona
lime_30000
Lucklife
Mangegneithe
McStooley
Merlo
Rudak
Ulmer
Zukchiva
Total: 100.0%	Total: 0.0%

REMINDER

Abstentions only count towards determining if a quorum was reached; they are not counted in the final result. Invalid votes according to the Standing Orders of the Magisterium are not counted at all.

Results

With 100.0% voting FOR, this amendment has PASSED. The Executive will be notfiied.

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List of Slackers

Cappedore
Virgolia