Memoranda of the Office of Viceroy

[Aelitia]

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[center][font=Verdana][size=150]Viceroy’s Memorandum on Elections[/size][/font][/center]
[center][size=150][font=Verdana]07/03/2016[/font][/size][/center]

[font=Verdana][size=150]I. Creation of the East Pacific Electoral Commission[/size][/font]

[font=Verdana]1- The East Pacific Electoral Commission is established under the authority of the Viceroy.[/font]
[font=Verdana]1.a- The East Pacific Electoral Commission may be alternatively referred to as EPEC or as EleCom.[/font]

[font=Verdana]2- The convening Viceroy shall be the Chief Executive of the Board.[/font]

[font=Verdana]3- The Electoral Commission shall encompass Viceroy-administered elections and referendums of the East Pacific.[/font]
[font=Verdana]3.a- The Commission shall consist of The Viceroy and a board constituted for each presently ongoing vote. [/font]

[font=Verdana]4- The Boards shall be constituted as follows: the Viceroy, the Chief Executive of the Board, all Scrutineers or Invigilators, and Viceroy-appointed citizens as board members. [/font]
[font=Verdana]4.a- Board shall cease their functions when election results are validated and there are no outstanding challenges to the results. [/font]

[font=Verdana][size=150]II. Functions of the Board[/size][/font]

[font=Verdana]1- The Board shall convene at the Viceroy’s request, or on a Citizen’s challenge.[/font]
[font=Verdana]1.a- Challenges shall be made by application to the Viceroy, applications must be submitted within one week of the validation. [/font]

[font=Verdana]2- The Board shall consider and debate any cases referred by the Viceroy.[/font]

[font=Verdana]3- The Board shall remain under the convening Chief Executive’s authority until its adjournment.[/font]
[font=Verdana]3.a- Should the convening Viceroy no longer be Viceroy, their title shall remain Chief Executive. [/font]

[font=Verdana]4- The Board is empowered to request an EPPS investigation, through the Viceroy. [/font]

[font=Verdana]5- The Board shall make recommendations for the treatment of the application. [/font]

[font=Verdana][size=150]III. Considerations[/size][/font]

[font=Verdana]1- Any referendum-based cases under the consideration of the Board are suspended until the board adjourns or a verdict is announced.[/font]

[font=Verdana]2- Any election-based cases under the consideration of the Board are not considered suspended. [/font]

[font=Verdana]3- The Devices of the Commission shall be as shown in Table A.[/font][/font]
[font=Verdana]3.a- Use of the devices is authorized only in the case of official usage by a member or as approved by the Viceroy. [/font]
[font=Verdana]3.b- Misuse of the devices or title of the Commission constitutes Fraud and will be subject to a trial. [/font]

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[center][font=Verdana][size=150]Viceroy’s Memorandum on Acting Viceroyship[/size][/font][/center]
[center][font=Verdana][size=150]07/13/17[/size][/font][/center]

Be it instituted within the Conclave of The East Pacific, under the authority of the Office of Viceroy, the following rules shall constitute a direction to the same.

[size=150]Administrative Rules on Acting Viceroyship[/size][/b]

A- ESTABLISHING TRUANCY

A.1- Truancy shall be declared when the Office or Duties of the Viceroy are unfulfilled -by inactivity or lapse of term- for longer than seven days from the time of a required action, such as the end of a voting period. Any Arbiter, Vizier, the Delegate, or the Provost may declare truancy.

A.2- Truancy shall only occur if the Viceroy and most recently appointed Viceroy Designee allow the Truancy Term to elapse without action, notice of intention to refuse action, or an equivalent notification.

B- TRUANT PROCEDURES

B.1- When Truancy is declared, the remaining Arbiters must assume the functions of the Office of the Viceroy by consensus. Any Arbiter may act as the Acting Viceroy, so long as no other Arbiter objects within 24 hours of the action.

B.2- Should an Arbiter object to the action, this immediately triggers a Viceroy election. The objecting Arbiter shall invite the Provost of the Magisterium to officiate a voting period of 48 hours, or until all Arbiters have voted, in the public area of Conclave to determine a Viceroy.

B.3- If no Arbiter is willing to stand for election as Viceroy, the Provost shall request the Delegate to appoint a Viceroy Pro Tempore to conduct the duties of the Office of Viceroy. This office holds no vote, may not opine on matters of the law, and must conduct the procedural business of the Conclave. The Pro Tempore may be replaced by the Delegate at any time.

B.4- The Viceroy Pro Tempore must seek to conduct Viceroy elections until a Viceroy is elected.

C- LIMITATION

C.1- At any time during Truancy Procedures, the Viceroy or the Viceroy Designee may reestablish procedural control unless the Conclave has chosen another Viceroy.

[Zukchiva]

Viceroy’s Memorandum on Citizenship

Per the Concordat amendment passed on 2/14/2020, the Grand Vizier shall be taking over all citizenship duties formerly held by the Viceroy.

Per the wishes of the Grand Vizier, the Viceroy Memoranda relating to citizenship shall be updated to reflect this change of roles. The VMs shall eventually be transported to the Praesidium. After being transported, these original memoranda will be formally voided.

Memoranda Being Transferred:

Memorandum on the Public Conciliation Panel

Memorandum on Citizenship Applications

UPDATE

As of 3/20/2020, the above Memoranda have been voided and are now in the Expired Viceroy Memoranda thread in the Law Library, in Proceedural Matters.

[Zukchiva]

VICEROY’S MEMORANDUM ON ELECTIONS - APRIL 11, 2019

The Viceroy hereby acknowledges the passage of the “Delegate Elections Act”, as passed by the Magisterium on March 24, 2020. The procedures laid out within this law shall replace the former Viceroy’s Memorandum on Elections. The law shall constitute election procedure until it is repealed.

BE IT ENACTED BY THE MAGISTERIUM OF THE EAST PACIFIC:

SECTION I- TITLE

…1.1- This act shall be known and cited as the “Delegate Elections Act”.

SECTION II- DEFINITIONS

…2.1- For the purposes of this act, the following terms are defined as:

…2.1.1- “Write-In”- A vote cast for anyone who does not qualify for candidacy as defined by 2.1.3.

…2.1.2- “Nominee”- A citizen who has been nominated, either by him- or herself, or by another citizen in the designated thread (see 3.3.1) during the present Delegate election.

……2.1.3- “Candidate”- A citizen who has accepted a nomination as defined by 2.1.2 in the designated thread (see 3.3.1) and is therefore running for the position of Delegate in the present Delegate election.

……2.1.4- “Regular Election”- An election taking place to elect a Delegate following the four-month term.

……2.1.5- “Electioneering”- The act of campaigning outside of a candidate’s campaign thread.

……2.1.6- “Election impropriety”- Any inappropriate behavior performed during elections, which can include but is not limited to flaming, slandering, or liking posts containing votes.

……2.1.7- “Voter Fraud”- Any action attempting to gain a candidate more votes in an unlawful manner by holding unlawful citizenships.

…2.1.8- “Vote Stacking”- The deliberate coordination of multiple nations to obtain citizenship for the sole purpose of voting for a particular candidate in an election.

SECTION III- GENERAL PROCEDURES

…3.1- The East Pacific Election Commission shall be the body responsible for conducting all Delegate elections. Any aspects of its organization and procedure not explicitly prescribed by this law or not pertaining to the process of Delegate elections are to be determined by the Viceroy.

…3.2- A Delegate election shall consist of two periods: a) a nomination period and b) a voting period.

…3.3- Nominations of candidates for a Regular Election shall begin two weeks before the end of a Delegate’s four-month term, and shall last for a period of one week.

……3.3.1- Nominations for Delegate elections must be held in a designated thread created by the Viceroy.

…3.4- Any citizen may nominate another citizen and/or him- or herself to run as a candidate for the following elections for that nomination period.

……3.4.1- Self-nominations require a second nomination by another citizen for the self-nominee to be considered a candidate.

…3.5- Voting shall begin the moment nominations are closed and last for a period of one week.

……3.5.1- Voting shall be conducted in a designated thread created by the Viceroy that is separate from the nomination thread.

…3.6- Only citizens who applied for citizenship before the start of the election may vote during the voting period.

…3.7- Results of a voting period shall be released within three days after the closure of the vote.

……3.7.1- Write-ins will not be counted. Any votes containing a write-in will be considered an abstention unless said votes contain a vote for an approved candidate in which case only the vote for any approved candidates will be counted.

SECTION IV- CAMPAIGNING

…4.1- All campaigning must be contained within each individual’s campaign thread, which shall be posted in the Viceroy designated forum.

……4.1.1- Only candidates may create a campaign thread, All non-candidate campaign threads will be archived.

…4.2- Any citizen may ask questions of candidates within each candidate’s respective campaign thread.

SECTION V- INFRACTIONS

…5.1- Instances of electioneering and/or election impropriety shall be dealt with by the Viceroy with recommendation by the East Pacific Electoral Commission, upon the referral of a complaint.

……5.1.1- A first offense of electioneering and/or election impropriety shall result in a warning.

……5.1.2- A second offense shall consist of the removal of voting privileges for the election during which the complaint was filed in, along with the next delegate election.

…5.1.3- Any further offenses shall consist of the removal of voting privileges and the ability to run as a candidate for one year.

…5.2- Instances of vote stacking or voter fraud shall result in permanent banishment from the East Pacific, pending trial by the Conclave.

SECTION VI- FAILURE TO CONDUCT PROCEDURE

…6.1- If at any point in this process the Election Commission is at least 48 hours late to deliver an action prescribed by this law, the responsibility for conducting Delegate Elections will be immediately transferred to the Viziers. The Viziers will choose from among themselves by consensus which Vizier(s) will see the election cycle completed in a timely fashion. No unforeseen delay(s) will shorten the amount of time allotted to a subsequent part of the process (see 3.3, 3.5, and 3.7).

…6.2- Should the Viceroy, or the official designated by the Viceroy to conduct elections, fail to follow the procedures laid out in the above sections, they shall be charged with Failure to Conduct Procedure, and they shall be unable to conduct elections and referendums for a period of one year if indicted by a majority vote of the Viziers.

……6.2.1- Should the Viceroy be indicted and found guilty of Failure to Conduct Procedure, the Viceroy Designee shall serve in the stead of the Viceroy in opening and closing elections and referendums until the indicted Viceroy resigns from their role.

SECTION VII- ENACTMENT

…7.1- This bill shall be enacted upon its signature by the Delegate, except if the Magisterium votes to override a veto of this bill by the Delegate.

[Zukchiva]

Viceroy’s Memorandum on the East Pacific Attorney Office

4-27-2020; Extra Regulations to Accompany the Administrative Rule establishing the Office

A- TESTING

A.1- Testing shall be conducted within this thread.

A.2- To pass, applicants must obtain a score of 75% or higher.

A.3- Applicants who fail to pass the exam must wait one month before trying again.

A.4- Attorneys who resign from their position must retake the exam in its current form in order to be restored to office.

B- Attorneys

B.1- All information surrounding who is available to serve as an attorney shall be found in this thread.

B.2- All Attorneys must place the image shown in Table B within their signature.

C- DEVICES

C.1- The image(s) displayed in Table A shall be used to represent the Office as an institution.

C.2- The image(s) displayed in Table B shall be used to designate who is a certified Attorney of the Office.

Table A
Seal
Table B
Attorney Badge